Medical record management helps in maintaining a centralized database of patient records. The records contain everything pertaining to the patient’s illness and treatment – personal info, treatment documents, lab reports and so on. Therefore, it is extremely important for healthcare providers to have a streamlined and highly efficient medical record management process.
The whole process of medical records management is rather complex as it involves several rules and regulations to ensure that patient receives the right treatment from the physician. Outsourcing it to an experienced Healthcare BPO partner can ensure that all the records are up to date and stored in the right manner.
6 Reasons Why Medical Record Management Is Essential for You
1) Better Compliance
The authorities are becoming increasingly strict with the compliance norms. Thus, healthcare organizations need to take extra care to ensure that they are following all the HIPPA regulations. Failure to lead to them having to pay a penalty or face legal charges.
An effective medical record management consists of a mix of streamlined processes and cutting-edge technology to ensure total compliance.
2) Superior Data Protection
You would be surprised to know that the cost of breach of Personal Health Information (PHI) is higher than even credit card information. Why? You can never change a person’s medical history whereas credit card details you can always change. Thus, your organisation is at a higher risk for data theft.
Medical record management helps you secure confidential patient data. It makes sure that the digitized documents can be accessed by only authorized personnel. Additionally, it also involves many effective steps to prevent access by unauthorized users.
3) Easier Data Retrieval
It is imperative for healthcare organisations to be able to pull out any data any time. Your patient’s life might depend on it. If you aren’t able to do that then there is little point of saving any data.
Medical record management makes use of record management software to streamline the process of data-retrieval. It also leverages a cloud-based technology to facilitate the sharing and updating of information remotely.
4) Improved Workflows
Most healthcare organizations cannot afford to spend a lot of time organizing or storing physical records. Just imagine having to hunt down a patient file from an overflowing cabinet. Then if you have managed to locate the file, have to spend hours updating it. Sounds like a waste of precious time, right?
An effective medical record management system will enable you to easily access your patient data whenever you need it. This leads to well-defined workflows, which further enhances the overall productivity of your organisation.
5) More Cost Efficient
Your organisation receives huge numbers of emails and reports every day. Not all information contained in it hold relevance for you. Sorting through it takes up a lot of your staff’s valuable time. Additionally, maintenance of manual files (storage, printing & filling) is also an expensive affair.
The benefit of medical record management is that you can reduce your spending on storage of patient files. Also, you will be able to divert your employee’s time to more productive and revenue generating tasks.
6) Less Risks
Healthcare companies always face the risk of litigations or authorities imposing penalties on them due to improper document disposal. You can be sued if you hold on to the records for too long or even if you dispose it too early.
A well thought out medical record management strategy minimizes this liability to a great extent. It has safeguards in place that will you provide protection in case of any unpredictable event.
How Do We Assist You with Our Healthcare BPO Services
We are one the leading healthcare BPOs offering a host of services to physicians, healthcare companies and insurance providers across the globe. Our medical support services have helped several organisation be fully compliant with HIPPA regulations.
Our medical record indexing services help you to organize all your patient records to make it extremely user-friendly. We have distinct and cutting-edge processes that help to identify a specific person and access their health records swiftly.
To ensure the timely delivery of our services we assign a project manager to work with you exclusively. We also provide real-time reports to help you keep a watch on the progress made.
Clients who work with us vouch for our passion to complete projects on time and within budget. We thus use the best tools in the industry, viz, MediTouch, NEXTGEN, etc.
A secure VPN connections helps us guarantee information security through the processes.
Who We Are and What Makes Us Industry Experts
This article is authored by the professionals at MedBilling Experts. We have 8 global delivery systems in different parts of the world like India, Argentia, Columbia, Bolivia and Philippines to ensure to ensure the shortest turnaround time.
Our services include AR Management, Denial Management, Insurance Claims Verification, Payment Posting Services. etc, We also offer Medical Billing Services like Ambulance Billing, Cardiology Billing, Hospital Billing, etc.